ABOUT YOUR RESERVATION
Rosa 386 | Once Upon A Time
Below is a deep dive into everything you need to know for your upcoming collaboration at Rosa 386. We look forward to working with you!
Last Updated: 10/24/25
A REQUEST FROM THE ROSA TEAM
➳ Read this entire page, we promise it will be extremely helpful while planning.
➳ Share this link with anyone helping you host or set up (i.e. day planner, caterer).
➳ Relay all relevant information/rules to your guests. We made this welcome link for your guests to help everyone find the space, parking, wifi and relay our general house rules.
➳ Please be on time for any site visits or check ins, plan for traffic, let us know immediately if you are running late, so we can move things around if needed (Saturday’s are the most busy for us, so please consider our time).
QUICK LINKS
HOW WE HOST
Our communication lines are open daily from 10am - 8pm. Please note that there may be a delay in our response time on the weekends as we prioritize the current events in the space. We ask that you text first to schedule a call with us, unless it is the day of your event. That being said, our availability to you on the day of your event is our highest priority. Please don’t hesitate to call with any last minute concerns at any time. Please check with us before passing along our contact details to collaborators.
THE DAY OF YOUR EVENT
⟣ Check In ⟣
Please expect to check in at the time your booking begins.
Someone from our team will be on site to walk you through the space when you arrive. Please wait to unload your items into the space until this walkthrough happens. If you plan to have your guests arrive before you, or have someone else handle check in / check out, special arrangements need to be made IN ADVANCE.
We do not plan to be present during your reservation, but will be available by telephone and able to return to the space if needed.
We are unable to accept deliveries on behalf of any clients. Please plan all deliveries to arrive within your booking time frame
⟣ Wifi ⟣
Wifi: Aumspace
Password: aumcom01
⟣ Built-in Bluetooth Sound System ⟣
➳ We have 6 Bose speakers throughout the space that connect via bluetooth. They are wired from the front entrance to the very back of the garden, so there is continuous sound. There is an A line (inside speakers) and B line (backyard speakers) so you can turn music on/off in either areas.
Bluetooth: tplink_music
➳ Please do not move the receiver from its current position.
➳ We recommend bringing an extra device to play music so you can still use your phone.
Do you have Spotify? We are happy to share any of our playlists with you.
*Please note, if you switch devices during your event, you will have to unplug and replug the bluetooth adapter.
⟣ Music Volume ⟣
➳ Please be mindful of straining the speakers. Your device should be on the highest volume, and from there, adjust the volume of the speakers.
➳ Please do not blast the music, this is a residential neighborhood. There is a decibel reader below the receiver; this should not read higher than 70 decibels.
⟣ Check Out ⟣
Please be ready for walkthrough and lock up at the end of your booking time. A fee of $250 will be charged if you are not checked out on time, and an additional $250 will be charged every 30 minutes that the space is still occupied by you or your guests. We ask that you please respect our neighbors and not hang around outside the space with loud voices at the end of your reservation. Please encourage your guests to move on.
If you have booked 5 hours or more, you are probably aware that we provide you with a 30 minute grace period for clean up (subject to availability). Anyone left in the space at this time should be participating in clean up. On the contrary, if you find yourself ending before that grace period, please let us know so we can be there to lock up. Please DO NOT leave the space before someone arrives for check-out inspection.
⟣ Before You Go ⟣
➳ We provide you with 3 garbage bins for the space with 5 bags each, and one recycling bin. When your garbage is full, please take it to the large metal bins in the backyard. Any boxes brought in must be broken down.
➳ Did you have pizza? Please make sure the boxes are completely empty of all food and paper with food residue, then you can stack them on the ground near garbage area.
➳ Did you bring disposable decorations? Please take them home with you at the end of your event. We unfortunately just don’t have the garbage capacity to hold what often becomes several bags of decorations.
➳ Please dispose of any ice in the sink (not the plants).
PREPARING FOR YOUR EVENT
➳ Site Visits. We offer two site visits to the space. The first is to view the space before you book, and the second is to plan for your event or production. We do ask that you consolidate everyone who needs to see the space into these two visits, and if possible into one visit.
➳ The backyard/garden closes at 10pm. This is more important than you might think. If your reservation goes past this time, it is your responsibility to turn the music off in the backyard and invite your guests inside. Please plan your event around this. If that does not feel possible, we are happy to hire security at an extra charge to regulate this, so you do not have to.
➳ How to view previous events. We will do our best to provide helpful tips for planning your event. Beyond the site visits and this link, you can view our instagram page where you might find photos from other events in the space. Make sure to look up #Rosa386 for this location.
➳ Our recommended partners. We have compiled a list of caterers, florists, musicians and more collaborators that we highly recommend on partners page.
➳ Parking. There are a couple of legal parking spaces available directly in front of the space all day Sunday, or after 7pm Monday through Saturday. It does not mean they will be available, but it is a great place to unload your vehicle. Havemeyer St between S 4th St & Grand St has metered parking Monday through Saturday (free on Sundays) which often has availability. Sundays all street parking is free. There are some nearby garages, but we have found it difficult to reserve spots with them advance. You can check spot angels to search for paid parking in the area.
DECIDING HOW YOU WANT TO SERVE FOOD
*For seating details, please see “About the set up” section below.
➳ Informal Self Serve Buffet. This is the most common and seamless way to serve food in the space. We recommend setting the buffet up inside somewhere — either at the large wooden table at entrance or the taller wooden table in the back of space. We have even seen folks set up along the black cabinets near entrance. While we don’t allow open flame grilling or candles, we will approve chafing dishes / sternos (please bring a table cloth if so).
➳ Semi-Formal Seated Buffet / Family Style Meal. This means everyone has a designated seat at the table at all times, but food service is still self serve. If you rent extra tables, you can probably have up to 30 people seated outside, but please account for weather. Inside we recommend not more than 20.
➳ Formal Seated Dinner. This refers to a full service or coursed meal and also means everyone has a designated seat at the table. If you rent extra tables, you can probably have up to 30 people seated outside and not more than 20 inside, depending on what areas you might need for prep / food storage.
ABOUT THE SET UP / WHAT’S INCLUDED
⟣ Inside the Storefront ⟣
We have a spacious bathroom that is handicap accessible, and we provide hand soap, hand towels, and 4 rolls of toilet paper for each event. We also provide 1 roll of paper towels for little spills (if you need more, please bring them) and plenty of extra trash & recycling bags.
If you plan to hang any art, please discuss this with us during your site visit so we can point out what current holes are in the wall. Some of the existing art and mirrors in the space can be removed by us with advance permission.
The large wooden table cannot be moved and the black antique divider cannot be moved.
The large wooden table inside has two benches alongside it, and comfortably seats 12-14 people.
Table size 10’x4’
The medium wooden table in the back is bar height and has 4 bar stools.
Table size: 7’x3’
⟣ Outside in the Secret Garden ⟣
All furniture in the garden is movable, please feel free to arrange it how you prefer. The large tables and pews are on caster wheels for easy mobility. If you want to use any indoor furniture outside, please make sure it is not raining, and it is returned inside at the end of your reservation.
There are 200 string lights throughout the garden, so there is plenty of light in the evening and you do not need to bring additional lighting. Please do not rearrange the string lights.
The two large wooden tables outside were built to pair with the church pews. If combined into one long table, it comfortably seats 18. If separated, they can seat 10 at each table.
Table sizes: 8’ x 2.5’
We have seating along the wall on cushions for approx. 12-15 people
Additionally, there are a couple of bistro tables and chairs floating around the space. Check during your site visit to see what is currently available.
Please also consider the elements. If it rains, we do have 4 10x10 tents that can pop up! It’s not the most ideal look, but it works. Keep in time though, these will not cover any of the stage areas.
⟣ Food & Beverage Equipment ⟣
We currently do not have a refrigerator in the space. Please consider this while planning what type of cake you bring, and other food items that may need to be refrigerated.
We do have a nice farmhouse sink in the backyard, but the water will be shut off once temperatures drop below freezing.
There are 3 large containers to ice your drinks in. We have found this to be more than enough for groups of up to 70.
We do not have the proper bar you would expect to find in a restaurant/bar. It is essentially a large table. You are expected to bring anything you might need to make your bar vision come to life including (but not limited to): cutting board, knife, bottle opener, cups, ice, etc. We recommend that you do not make a complicated cocktail menu that involves a shaker for each drink. Pre-batching cocktails works great here. Please feel free to share with Danielle your menu ideas and she will give you the best advice for logistical setup.
ADD ON OPTIONS
➳ Tables & Chairs
4ft black pop-up tables - $20 each
6ft white pop-up tables -$50 each
chair stools - $5 each
➳ Antique Plates & Glassware
We have up to 30 antique glassware and up to 50 antique plates available for hire — $5 each
*includes washing
➳ Backline for Musicians
2x JBL EON710 10” Powered Loudspeaker (Includes stands) - $65 per speaker rental
2x Shure SM58 Dynamic Handheld Vocal Microphone (Includes stands) - $25 per mic rental
1x AMP - Yamaha 12 Channel Mixer (MG12XUK) - $50 per rental
1x 100’ Livewire XLR Cable - $20 per rental
4x 15’ XLR Cable - all included w/ rental
ROSA HOUSE RULES
NO SMOKING INDOORS
NO USE OF CANDLES
ABSOLUTELY NO GLITTER OR CONFETTI
The backyard/garden closes promptly at 10pm.
⟣ Any glitter or confetti may result in a $250-$500 cleaning fee. ⟣
All decorations brought in must be brought out.
⎊ Music/Sound
We have a PA system available for an extra charge for musicians or if a microphone is needed. We do not allow guests to bring in their own speakers without prior approval so please plan accordingly.
The music volume must remain below 70 decibels. There is a decibel reader below the receiver. All music must be off in the backyard/garden by 10pm or when your reservation is complete.
⎊ Guests ⎊
All guests must exit the backyard/garden by 10pm or when your reservation is complete, unless they are participating in the clean up. It is 100% your responsibility to relay all rules and information about the space to your guests.
Please share our guest link, it is super helpful for us and you!
⎊ Food & Alcohol ⎊
Consumption of alcohol is permitted if all guests are 21+. We ask that all guests drink mindfully. If someone becomes overly intoxicated, we may need to ask them to leave. If you wish to sell alcohol, you would need to obtain a permit from the city. Outside food & beverage catering is permitted at no extra charge.
⎊ Garbage ⎊
We will provide plenty of garbage and recycling bags & bins. When your garbage is full, please dispose of it in the designated area. Please try to recycle and most importantly break down any boxes left behind.
⟣ All decorations brought in with you must leave with you. ⟣
Pizza boxes must be completely emptied of food and paper and stacked on ground next to large black metal bins.
Additional cleaning / garbage removal fees of $50-$250 will be charged if these guidelines are not followed.
⎊ Furniture ⎊
Please DO NOT MOVE the large wooden table in the center of the room OR the black antique divider. If you move any furniture inside, please make sure to move them back at the end of your reservation. Any food or beverage stains on any wooden table tops inside or outside the space will result in additional charges. Please bring table cloths if you don’t feel confident your setup will not damage our tables. A $250 refinishing fee will apply to each damaged table.
⟣ Thank you for reading this through. We are so, so grateful for you. ⟣